When writing emails, in order to get the recipient to check your email quickly and reply with a positive response, you will need to write a proper email. There is an order to composing emails and there are also frequently used phrases. The key point to writing an email is to exclude repetitive content and to be as impressive as possible. Pharos will introduce the proper way to send an email.

First, of course, at beginning of the email you must write a title and greeting. It is common to write ‘Dear~’ or ‘Dearest~.’ If you don’t know the person in charge, you may write ‘Dear Sir.’ or ‘Madam.’ When sending an email to many recipients, write ‘Dear A, B, and C.’ or ‘Dear ALL.’ It’s best to avoid ‘To~.’ If ‘TO’ is added to the title, it may be considered spam. Second, you have to introduce yourself. It is standard to introduce yourself briefly before you get down to business. In your self-introduction, you should include name, position, company, etc. For example, “I’ve been recommended to you by ~” or “I’m the one who contacted you at some point in time.” Then, you can reveal the purpose of the email and convey the details. For example, “I’m writing to~”, “I’m contacting you to~,” or “I’m emailing you about~.” You have to write down everything you want to convey. Last, ‘Thank you’ is a conversational word in the closing comment, but business emails use a more formal expression such as ‘Sincerely’ or ‘Best regards.’ You can use whatever you like according to the situation. Finally, write the sender’s name, and wrap it up.

As an additional tip, it is good to use common phrases that are often found in emails. For example, you may include a reference such as “Regarding the mail you sent to ~,” or “I am glad to inform you of ~.” These phrase are often used when there is something to inform the other person about. There are also a few sentences that are often used when asking a request or a question. They are respectful expressions, such as “Please do it ~,” “Can you do it?” or “I request it ~.” Finally, it is more appropriate to use ‘Unfortunately’ than ‘But.’

A spelling check is required before sending the email. Just as you care about spelling when you write in Korean, you should clarify the case distinction when you write English emails. If you can’t get the hang of it, it’s a good idea to find sample letters. It is natural to include the name, company name, or content. However, do not use it repeatedly. It is important to convey the gist of the story without making it boring. Simplicity makes an email more attractive.